Invoicing and Billing Software for Cleaning Businesses

A plumber sends one large invoice now and then. A cleaning business bills the same clients over and over: a biweekly house clean 26 times a year, an office every month for years. With 40 recurring homes, that’s around 87 charges a month, each for a modest amount. At that volume, the question isn’t how pretty the invoice looks; it’s how to get paid for every clean without touching each one, and how much the card fees take.

This guide compares invoicing and billing tools for cleaning businesses. Prices and features come from each vendor’s official pages, checked on November 5, 2026, with monthly billing unless we say otherwise. If you’re choosing accounting software for the books, see our cleaning accounting software guide; this guide is about getting paid.

Three ways cleaning businesses bill

1. Card on file, charged after each clean (residential)

The client saves a card when they book. After each clean, the card is charged for the visit, plus any add-ons (inside the oven, inside the fridge) and the tip. No invoice to send, no chasing. This is the standard for recurring house cleaning, and the main thing to look for in software is automatic charging after a visit is marked complete. Our cleaning booking software guide covers saving the card at booking.

2. An invoice per visit (one-off and move-out cleans)

Deep cleans, move-outs and post-construction cleans are one-off jobs, often quoted first. An invoice with a payment link, sent when the job is done, works well. Look for estimates that turn into invoices, automatic reminders and tips on the invoice.

3. A monthly contract invoice (commercial)

Offices and other commercial accounts usually pay a fixed monthly price set in the contract, often by bank transfer (ACH), sometimes against a purchase order. Extras like a floor strip and wax go on as separate lines. Here you want recurring invoices, work orders for extras and low ACH fees. See our janitorial software guide for the operations side.

What card fees cost a recurring cleaning business

Using the 40 biweekly clients above, about 87 charges a month at $150 each (made-up numbers; use your own):

How the client pays	Fee per $150 clean	Per month (87 cleans)
Square Free, online card (3.3% + 30¢)	$5.25	$456.75
Square Plus, online card (2.9% + 30¢)	$4.65	$404.55
Square Free, card tapped in person (2.6% + 15¢)	$4.05	$352.35
Bank transfer at 1% (Jobber’s ACH rate, checked Nov 4, 2026)	$1.50	$130.50

Square Plus costs $49/month, so at this volume it saves only a few dollars a month in fees ($456.75 − $404.55 = $52.20). Jobber’s online card rate was 2.9% + 30¢ on all plans when we checked on November 4, 2026, the same as Square Plus. The bigger saving is moving recurring clients to bank payments, if they’ll accept it. Whether you can pass card fees to clients depends on your state and your card processor’s rules; check before adding a surcharge.

The options compared

Jobber: invoices, cards on file and a client portal

Jobber’s Core plan ($49/month, or $29/month billed annually) includes invoices and online payments. Its cleaning page says recurring clients can save a card on file and pay automatically, and clients can pay online through the Client Hub. On the pricing page, “Collect payments automatically” and automated quote and invoice follow-ups are listed on Connect ($139/month, $99 billed annually), along with QuickBooks Online sync. Jobber’s invoicing page also lists batch invoicing and invoice reminders, useful when you bill many recurring clients at once. There’s a 14-day trial with no card.

ZenMaid: invoicing for small maid services

ZenMaid lists online payments with Stripe and Square and invoicing on Starter, its cheapest plan: $19/month plus $4 per cleaner or office manager (for two people, $27/month). Starter is limited to 40 appointments a month, so a working maid service usually needs Pro ($39/month plus $14 per person), which adds the QuickBooks integration, payroll and reports. SMS charges are extra. There’s a 14-day free trial.

Launch27: automatic charging on Plus

Launch27 is booking-first: clients book and pay through its form, and every plan includes a customer login portal and unlimited users. Base is $75/month ($765 a year) and Pro is $150/month with the QuickBooks integration. Automatic pre-authorization and automatic charging on credit cards are listed on Plus, at $299/month ($3,049.80 a year). If you want cards charged without anyone clicking, budget for Plus.

BookingKoala: invoicing on a budget site

BookingKoala’s pricing page lists an invoicing module that sends invoices automatically by email or SMS, sends automatic reminders, collects tips and partial payments, sends a link to collect a card, and can include a contract to sign. You can also charge and refund cards from your account. Plans start at $27/month for 5 providers (Growing $57 for 15; Premium from $197 for 50).

Square Invoices: free recurring invoices

Square’s Free plan has no monthly fee and includes invoices and recurring invoices, estimates and contracts. Card payments online cost 3.3% + 30¢ and in person 2.6% + 15¢. Square Plus ($49/month per location) lowers online cards to 2.9% + 30¢, adds payment schedules and custom templates, and caps ACH bank transfers at $10, which helps on large commercial invoices. Square has no cleaning schedule, checklists or booking form, so it suits a solo cleaner or a commercial cleaner with a few monthly accounts.

CleanGuru: billing commercial contracts

For commercial cleaners, CleanGuru lists invoicing next to its bidding and proposals, scheduling, timekeeping with geofence and a QuickBooks connection. Basic is $79/month (5 users, one module), Guru $129 (10 users) and Guru Plus $159 (15 users), with additional cleaners at $5/month. Billing from the same app you bid in means the contract price and scope are already there.

A billing routine for recurring clients

1. Save a card or bank account at booking. No payment method, no recurring slot.
2. Charge within a day of each clean, including add-ons and tips.
3. Check failed charges every week. Ask for a new card the same day, before the next visit.
4. Bill commercial contracts on the same day each month, with the PO number if the client uses one.
5. Reconcile monthly in your accounting software; the cleaning accounting guide has a monthly routine.

Who this guide is for (and who it isn’t)

For: residential and commercial cleaning businesses that bill many recurring clients and want to spend less time collecting.

Not for: cleaners looking for full bookkeeping (expenses, payroll taxes, profit and loss); see cleaning accounting software and cleaning payroll software.

The bottom line

Residential cleaners should charge a saved card after each clean: Jobber (automatic payments on Connect) or Launch27 Plus do it automatically, and ZenMaid includes invoicing and online payments from its cheapest plan. Square is the free option with recurring invoices, and BookingKoala adds invoicing and tips to a low-cost booking site. Commercial cleaners billing monthly contracts should look at CleanGuru. Compare the card fees on your real volume, not only the subscription, and check current prices on each vendor’s site: these come from official pages checked on November 5, 2026.