Handyman Software That Syncs With QuickBooks

Most handymen don’t go looking for “accounting software.” They already have QuickBooks, usually because their accountant asked for it, and what they want is a job app that sends invoices and payments into it without retyping. Every vendor’s feature page says “works with QuickBooks.” The pricing page is where you find out which plan you actually need for that.

This guide answers one question: which handyman apps sync with QuickBooks, on which plan, and what it costs you per month. If you’re still choosing the accounting software itself, start with our handyman accounting software guide.

Prices and plan details below come from each vendor’s official pricing page, checked on November 5, 2026. Monthly prices are for monthly billing unless we say otherwise.

The short answer: which plan includes QuickBooks

App	Cheapest plan with QuickBooks sync	Price per month	QuickBooks version
ServiceM8	Free (30 jobs/mo)	$0; Starter $29	Online (also Xero, MYOB)
Tradify	Lite	$47 per user	Online (also Xero)
Markate	Owner Operator	$49.95 (+$5 per employee)	Listed as “QuickBooks integration”
Kickserv	Start (5 users)	$60	Online; Desktop on Run for $50 extra
Workiz	Standard	Quote only	Listed as “Quickbooks integration”
Jobber	Connect	$139 ($99 billed annually)	Online
Housecall Pro	Essentials (5 users)	$189 ($149 billed annually)	Online

Two apps people often ask about don’t make this table. Jobber Core ($49/month) and Housecall Pro Basic ($79/month) don’t list QuickBooks sync; you need the next plan up. And Joist, the estimate and invoice app, no longer lists QuickBooks on any plan: on November 5, 2026 its QuickBooks Sync page redirected to the pricing page.

What “syncs with QuickBooks” actually means

A sync connects two records of the same money: the job app, where you quote, schedule and invoice, and QuickBooks, where your books live. Vendors describe what crosses over in different words. ServiceM8 says it syncs clients, items, invoices and payments. Jobber says the connection keeps customer, invoice and payment information accurate without double entry.

What usually does not cross over, or needs care, is the part your accountant cares about most:

• Card processing fees. If a customer pays $180 by card, your bank receives less than $180. Somebody has to record the fee as an expense, or the books won’t match the bank.
• Sales tax. Taxable materials and non-taxable labor have to map to the right QuickBooks items and tax codes, or the sales tax report will be wrong. Sales tax rules on labor vary by state; your accountant decides the setup.
• Deposits. A deposit for materials and the final invoice must end up in QuickBooks once, linked to the same customer.
• Costs of the job. Most handyman apps send revenue to QuickBooks. Materials receipts and helpers’ pay usually go into QuickBooks separately.

So the question isn’t only “does it sync?” but “who will check the sync once a month?” If the answer is “nobody,” pick the simplest setup you can.

A worked example: what QuickBooks sync costs a solo handyman

A one-person handyman business already paying for QuickBooks Online Simple Start ($38/month, regular price) adds a job app. Here’s the monthly total for the cheapest plan of each app that includes the sync, at monthly billing:

App plan with sync	App per month	+ QuickBooks Simple Start	Total per month	Total per year
ServiceM8 Free (30 jobs)	$0	$38	$38	$456
ServiceM8 Starter (50 jobs)	$29	$38	$67	$804
Tradify Lite (1 user)	$47	$38	$85	$1,020
Markate Owner Operator	$49.95	$38	$87.95	$1,055.40
Kickserv Start	$60	$38	$98	$1,176
Jobber Connect	$139	$38	$177	$2,124
Housecall Pro Essentials	$189	$38	$227	$2,724

The gap between the cheapest and most expensive option is over $2,000 a year, but the plans aren’t equal: Jobber Connect also automates reminders and invoice follow-ups, and Housecall Pro Essentials includes five users. Compare the whole plan, not only the sync. Our software cost per job calculator helps you compare two plans by what they cost per job, card fees included.

The options compared

ServiceM8: QuickBooks sync even on the free plan

ServiceM8’s pricing page lists Accounting Integrations among the essentials included in every plan, described as syncing clients, items, invoices and payments with your accounting package. Its integrations page lists QuickBooks Online, Xero and MYOB. Plans are priced by jobs per month, not by user: Free (1 user, 30 jobs), Starter $29 (50 jobs), Growing $79 (150 jobs), Premium $149 (500 jobs) and Premium Plus $349 (1,500+ jobs), with unlimited users on paid plans.

For a handyman who mostly wants jobs and invoices to land in QuickBooks without paying much, this is the cheapest route. Watch the job limit: a busy month of small jobs can pass 50 quickly. We found QuickBooks Online listed, not QuickBooks Desktop.

Tradify: sync on the entry plan, priced per user

Tradify includes Xero and QuickBooks Online sync on Lite, its cheapest plan, at $47 per user per month (Pro $51, Plus $61). It’s built for jobs that run over several visits, and Pro and Plus add progress invoicing. Per-user pricing is fine for one person, but a crew of four on Pro is $204 a month.

Markate: QuickBooks on the owner-operator plan

Markate’s Owner Operator plan is $49.95/month ($45.95/month billed yearly, one payment of $551.40), and its plan features list a QuickBooks integration, along with expense management and a mileage log. Adding a team costs $5 per employee per month on top of the base price, which makes it one of the cheapest ways to give helpers the app. The pricing page doesn’t say whether that means QuickBooks Online, Desktop or both, so ask before you buy.

Kickserv: the QuickBooks Desktop option

If your accountant still works in QuickBooks Desktop, most handyman apps won’t help: they list QuickBooks Online. Kickserv lists QuickBooks Online on Start ($60/month, 5 users) and a QuickBooks Desktop integration on Run ($119/month, 10 users) for $50/month extra. Scale is $199/month for 20 users. Annual billing saves 20%, and the trial is 30 days. Confirm which Desktop version is supported before you switch.

Jobber: sync starts on Connect

Jobber’s Core plan ($49/month, or $29/month billed annually) covers quotes, invoices and online booking, but “Sync with QuickBooks Online” is listed on Connect: $139/month, or $99/month billed annually, for one user. Connect also adds automatic client reminders, automatic quote and invoice follow-ups, checklists and time and expense tracking, so for many handymen the sync isn’t the only reason to upgrade. Jobber’s app marketplace also lists a Xero integration.

Housecall Pro: sync starts on Essentials

Housecall Pro’s Basic plan ($79/month, 1 user) includes online booking, scheduling, a price book and job costing, but QuickBooks Online sync is listed on Essentials: $189/month ($149 billed annually) with 5 users. Max is $329/month with 8 users. For a solo handyman, that’s a large jump just for the sync; for a team of three to five, Essentials is more reasonable.

Workiz: QuickBooks on Standard, prices on request

Workiz lists a QuickBooks integration on its Standard plan, along with scheduling, invoices, online payments and subcontractor management. Prices are “request pricing” only, so you can’t compare the cost without a sales call.

What about QuickBooks on its own?

A very small handyman business can skip the job app and invoice from QuickBooks Online directly: Simple Start is $38/month at the regular price (Essentials $85, Plus $140). You lose scheduling, job checklists and on-site estimates built around trade work, but there’s nothing to sync. It’s a reasonable choice if you do a few larger jobs a week rather than many small ones. QuickBooks often advertises introductory discounts; the prices here are the regular ones.

How to set up the sync without a mess

1. Ask your accountant first. Which QuickBooks (Online or Desktop), which income accounts, and how they want card fees and deposits recorded.
2. Clean the customer list before the first sync. Two “John Smith” records in QuickBooks plus one in the app can become three.
3. Match your services and materials to QuickBooks items. Labor and materials usually need different items for sales tax.
4. Decide where invoices are created. Create them in the job app and let them flow to QuickBooks, not in both places.
5. Check it monthly. Compare the payments in QuickBooks with your bank deposits. Our handyman accounting guide includes a monthly bookkeeping routine.

Who this guide is for (and who it isn’t)

For: handymen who already use QuickBooks (or whose accountant does) and want a job app that feeds it.

Not for: handymen who haven’t picked accounting software yet. Compare QuickBooks, Wave, FreshBooks and Xero first in our handyman accounting software guide, and see free handyman software if you’re starting with no budget.

The bottom line

ServiceM8 is the cheapest way to get handyman jobs into QuickBooks Online, with the integration listed on every plan, Free included. Tradify Lite and Markate include QuickBooks on their entry plans. Jobber and Housecall Pro need their second plan (Connect at $139, Essentials at $189), which also bring other features. If your accountant uses QuickBooks Desktop, look at Kickserv. For the rest of the handyman toolkit, see our handyman software guide.